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Administrative Assistant

This role is responsible for providing daily administrative support for our Trinidad office which includes; assisting management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace.

The ideal candidate should be able to provide a high degree of hospitality, be very professional, resourceful, attentive, polite and accurate. The Administrative Assistant should help to foster and maintain a warm and welcoming atmosphere in the office while being well organized and a good planner. This individual should also be proficient in the use of key Microsoft Applications i.e. Outlook, Word, Excel, PowerPoint

Job Requirements:

  • Minimum of 5 CXC’s including Math and English
  • Proficient in the use of Microsoft Office Applications particularly Word, Excel, Outlook and PowerPoint
  • Recognised Professional Administrative/Secretarial Certification would be an asset
  • Minimum of 3 years’ experience in a similar position would be an asset


Required Skills:

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Preparing letters, formatting documents, assisting with proposals, quotes and tenders
  • Data entry into Accounting system, customers, invoices, vendors and purchase orders, may be required
  • Banking
  • Submitting statutory filing, prepared by the Accounts Clerk to the relevant agencies
  • Making travel arrangements, such as booking flights
  • Answering phones and routing callers to the appropriate party.
  • Generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.

*Only suitable applicants will be acknowledged

We are always looking for new talent!

Do you have any questions? Don’t hesitate to e-mail us at info@jpmarshall.net

JP Marshall Associates Co Ltd.
101 Woodford Street, Port of Spain,
Trinidad & Tobago

Tel: +1 (868) 222-4515

JP Marshall Associates Inc.
The Courtyard
Christ Church,
Barbados, West Indies

Tel: +1 (246) 430-8888